Privacy Policy

1. The Over Day Centre exists to provide day care which promotes and maintains quality of life for the frail and elderly of Over and surrounding villages.

Our objectives are to:

• maintain the Day Centre

• promote social contact, recreation and informative activities

• facilitate access to appropriate medical and social service provision

• provide the people of Over and the surrounding villages with a focus through which they may take an active role in care in the community.

​

2. The Over Day Centre is committed to protecting the privacy and security of your personal information (‘personal data’).

This privacy policy describes how we collect and use your personal data in accordance with the General Data Protection Regulation (GDPR).
 

3. Where we refer in this policy to your ‘personal data’, we mean any recorded information that is about you and from which you can be identified. It does not include data where your identity has been removed (anonymous data).

Where we refer to the ‘processing’ of your personal data, we mean anything that we do with that information, including collection, use, storage, disclosure or retention.
 

4. The types of data we hold about you and how we obtained it

Clients

The information we collect includes personal details about you including:

• your name

• date of birth

• address

• telephone number

• medical history and any medication you may be taking

• next of kin

• GP

• Photographs

• We may also collect additional information from third parties including from the National Health Service.

Volunteers

We collect information on:

• your name

• address

• contact telephone number

• email address

• your next of kin, where appropriate

• photographs

• we may also collect information as to whether you are a UK taxpayer so we can claim gift aid

Staff and Trustees

 We collect information on:

• your name

• address

• contact telephone number

• email address

• your next of kin, where appropriate

• photographs

• your bank details, where appropriate

5. Who has access to your data?

The only people with access to your data are employees of Over Day Centre and volunteers who drive or act as escorts on the Day Centre minibus.
 

6. Transfer of your data outside of the European Economic Area (EEA)

Your data is stored on our secure based servers and/or in our premises within the UK. The information which you provide to us may be transferred to countries outside the European Economic Area (“EEA”), for example, if any of our servers are from time to time located in a country outside of the EEA. You should be aware that these countries may not have similar data protection laws to the UK. By submitting your personal data, you are agreeing to this transfer, storing or processing. If we transfer your information outside of the EEA in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this policy.
 

7. Cookies

To enhance your experience on our sites, many of our web pages use "cookies". Cookies are small text files that we place in your computer's browser to store your preferences. Cookies, by themselves, do not tell us your email address or other personal information unless you choose to provide this information to us by, for example, registering at one of our sites. Once you choose to provide a web page with personal information, this information may be linked to the data stored in the cookie. A cookie is like an identification card. It is unique to your computer and can only be read by the server that gave it to you.

We use cookies to understand site usage and to improve the content and offerings on our sites. For example, we may use cookies to personalise your experience on our web pages (e.g. to recognise you by name when you return to our site).

To control which cookies you accept you can configure your browser to accept all cookies or to alert you every time a cookie is offered by a website's server. Most browsers automatically accept cookies. You can set your browser option so that you will not receive cookies and you can also delete existing cookies from your browser. You may find that some parts of the site will not function properly if you have refused cookies. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

Please be aware that if you do not configure your browser you will accept cookies provided by this website. Please see the table below:

​

First-Party Cookies

Strictly Necessary

Cookie name                     Duration                         Purpose

hs                                      Session                          Security

XSRF-TOKEN                    Session                          Security

​

Functionality

svSession                          Persistent (2 years)        Identifies unique visitors and tracks a visitor’s sessions on a site

RequestID                         Session (20 seconds)    Tracks visitor behaviour and measures site performance

TS*                                    Session                           Security

TS01*******                        Session                           Security

TSxxxxxxxx (where x is     Session                           Security

replaced with random

series of nos. & letters)

TSxxxxxxxx_d (where x     Session                           Security

is replaced with

random series of nos.

& letters)

By using our website, our social media pages (such as Facebook, Twitter, YouTube, and Instagram), subscribing to our services you agree that, unless you disabled them within your internet browser, we can place the types of cookies set out below on your device and use that data in accordance with this Policy.